Great Grottos' Data Privacy Policy

In line with General Data Protection Regulation (GDPR), this privacy notice explains in detail the personal data
Great Grottos retain about you and how we’ll store and handle that data, and keep it safe.

What data do we process?

We retain your name, address, contact numbers, email, children’s names, children’s DOB. Everything supplied
during your booking.

Why do we keep it?

We retain your data so we may ensure your booking data is available at the Grotto on the day of your visit and
to contact you in the unlikely event should any changes to your booking be necessary.

Where do we keep it?

It is hosted at a secure data centre.

Who can access it?

Only the Great Grottos’ Head Office team via our prebookings database.

Who do we share it with?

No one. However if you also opt-in to event marketing contact, our client, typically the retail centre hosting the Grotto, will receive your data for the purposes of contacting you regarding similar events and offers.

How long do we keep it?

Up to 10 months. At the end of that retention period, your data will be deleted completely.

How can I delete my data?

You may ask at anytime for your personal data to be deleted in full by phoning 01306 886 989 or emailing
Enquiries@GreatGrottos.co.uk. Please note, it may not be possible to delete your data prior to your booking
whilst still facilitating your booking.

If you have any questions or concerns, please speak to us.

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Frequent Questions


Can I cancel my ticket?
All ticket reservations are non-refundable, irrespective of arrival. However you may change your visit date prior to the day booked.


Can I change my booking date?
Yes. Click 'Edit Booking' on the main menu above and enter then your booking reference. 


When can I pre-book to visit Santa online?
Tickets are available up until midnight the day before you wish to attend.


Can I just show up on the day?
Yes. Only a portion of Santa's visits are made available for pre-booking. Make sure to arrive early on weekends and during the week before Christmas. 


I cannot print my e-tickets?
Either your Reference Number or the adult booking name will be sufficient for the Elves to find your booking at the Grotto.


I have not received my confirmation?
Please check your junk or spam email folder.


Can I book for more than four children?
A second booking is necessary. Your whole party will able to visit within either time slot. 


Where do I go when I arrive at the Grotto?
Please join the pre-booking queue which will be signposted.


What present will I receive?
All of Santa's toys are a surprise, he has an exciting variety of toys to suit all ages and he will not disappoint.


Will a photo be taken of our visit with Santa?
A quality photo will be taken in the Grotto which you are under no obligation to purchase. 


Are we allowed to take pushchairs in?
Yes – space permitting, otherwise the Elves will assist you.   


Special requirements
If a member of your party has a special requirement, you will be able to let us know this during the booking process. The Grotto will receive your information so please make them aware upon your arrival.


I would like to book for a class of school children
School bookings must be made via our Head Office. Please click the 'School Bookings' heading above or call us on 01306 886 989.  


Who are Great Grottos Ltd.?
Great Grottos are industry leaders in Christmas Grotto Management and Christmas Grotto Hire. We operate in top retail centres around the UK.


If we have been unable to answer your question, please email your query including the Grotto you would like to visit to Bookings@GreatGrottos.co.uk

We hope you enjoy your visit.
www.greatgrottos.co.uk